International Rescue Committee
This job is closed

Grants Officer

Job Description and Requirements

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.



The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 4 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.


IRC is offering a robust humanitarian response to the Syria crisis. IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.


Job Overview/Summary

Based in Amman, Jordan the Grants Officer will support on daily administration of the Grants Department, including maintaining grant files, scheduling and organizing regular grant meetings, assisting with planning highly organized field visits by donors and IRC delegations, and provide reporting support to the Grants Unit, which oversees IRC’s Syria portfolio. Under the supervision of the Grants Manager, the Grants Officer will work closely with program, finance, and operations staff and support the Grants Coordinator and Grants Managers to ensure that reports are developed and submitted in compliance with donor priorities and requirements and submitted on a timely basis.


Major Responsibilities

Award Management and Compliance

  • Support the Grants Coordinator and Grants Managers with the maintenance all paper and electronic grant files including the IRC’s electronic grants management platform, OTIS
  • Maintain up-to-date grants trackers and calendars, including internal and donor reporting deadlines, budget vs. actual meetings, grant opening and review meetings.
  • Assist the Grants Manager in compiling grants information for IRC’s regional and HQ offices
  • Support the grants team with scheduling at grants-related meetings and by taking and distributing detailed notes as required
  • Maintain and organize grants management tools and templates, including Airtable
  • Support audits as needed by ensuring that auditors have access to complete files
  • Support document signing by SMT, troubleshooting department queries, and supporting other tasks as required
  • Support with planning and organizing donor and IRC delegation field visits as required.
  • Contribute to high quality donor reports on a timely basis according to IRC and donor regulations. Ensure all required documents are included, complete, correct and approved by the respective Program Coordinators and country management.
  • Raise compliance issues proactively with the Grants Coordinator and Grants Manager.
  • Keep the Grants Manager informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to proactively mitigate risks through proposing remedial solutions.
  • Compile and respond to information requests from IRC’s regional, London and NY offices.


Key Working Relationships

Position Reports to:  Grants Coordinator

Key Internal Contacts:

  • Country Program: Grants Coordinator, Grants Managers, Program staff, finance staff, operations staff
  • Region/Global: Regional Program Officers, Technical Advisors, Award Management Unit


Job Requirements:


B.A. required, Master’s Degree a plus, preferably in social studies or a related field

Work Experience:

  • At least 2 years of grants experience or working in humanitarian programming.

Demonstrated Technical Skills:

  • Familiarity with program design, including logical frameworks, budgeting and grants/report writing preferred.
  • Highly organized with close attention to detail.
  • Highly motivated, fast learner with good interpersonal and time management skills.
  • Ability to successfully meet deadlines in a fast-paced environment and prioritize tasks.
  • Ability to maintain the highest degree of discretion.
  • Ability to work within a multicultural team.
  • Ability to work and lead tasks independently while being a strong team player.
  • Strong Excel and financial management skills.

Languages: Professional fluency in spoken and written English.

Computer/Other Tech Requirements: Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint, and familiarity with internet research and common software applications


Standards of Professional Conduct

IRC and its staff must adhere to the values and principles outlined in the IRC Way – Code of Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.


Gender Equality

IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.


Attention Returning National Candidates

IRC strives to attract, motivate and retain qualified national staff in our programs. We strongly encourage national or returning national candidates to apply for this position. If you are a national of the country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply.


Working Environment

The overall security situation in Jordan is relatively calm, especially in Amman. The Jordanian government is stable, and civil unrest is largely peaceful. However Jordan’s generosity in hosting refugees from Palestine, Iraq and now Syria have created huge strains on the country’s economy and infrastructure. The IRC office is in a modern professional building.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.